A) Are welcome to enter their work production companies, post production companies, editing houses, music production companies, digital production companies, independent professionals and advertising agencies from all over the world. Advertising agencies willing to enter their work must be aware that if they win, the credits will go to the production partner in first place, since this festival gives recognition to the execution, and not to the idea.
B) Ciclope promotes the participation of all countries, which gives the festival an international profile. English has been established as the official language. Piece can be registered in any language, but ENGLISH SUBTITLES ARE MANDATORY for films in other languages (except in the Music Videos category).
C) The registration of the pieces, as well as the payment, has to be made exclusively through the online registration system of the festival. The piece/s will only be considered registered after the uploading process is complete and the corresponding payment has been done. Important: Entry fees are not refundable under any circumstance.
D) The registered pieces must count with the authorization of the advertiser, the agency and/or the owner of the reproduction rights of the work. With exception of the projects of public welfare or charity, all the pieces must have been made for a brand at a valuable cost. Is the participant’s sole responsibility to comply with this rule. The festival shall not be held accountable for any type of responsibility that may arise in the shape of legal or claims of third parties for this or any other motive related to the intellectual property or reproduction rights of the work.
E) CICLOPE Festival’s entry deadline is September 20th, 2019. The pieces must have been broadcasted for the first time between October 1st, 2018, and October 1st, 2019.
F) The organization, and/or the jury, if necessary, will have the right to request proof of emission in any stage of the contest, and the participant will be complied to submit it in a maximum time frame of 72 hours. If the event proof is not provided before the deadline, the piece will be automatically disqualified.
G) Without any exception, pieces that have been submitted for previous editions of the festival are not able to participate.
H) The organization and the jury, at its sole discretion when considered necessary, reserves the right to disqualify or change pieces to a different category from the one originally registered, without the need of communicating it previously.
I) With the purpose of promoting the festival, and when considered appropriate, the organization is authorized to project and/or publish in public or private presentations the registered pieces free of charge, without the need of any type of compensation to third parties.
J) The participant declares to own the broadcasting rights of the work. Also, the participant holds the festival unaccountable from all third party claims (this includes individuals and/or companies).
K) In case the organization confirms the piece does not comply with the before mentioned requirements, or any other expressed in the present rules and conditions, at its sole discretion it will exercise the right to automatically remove or disqualify the piece without the need of compensation or severance pay to the participating company or person.
L) If for timing reasons the piece has already been decorated, the festival reserves the right to void the award communicating its official decision through all available media.
M) All entries will be judged, and only the finalists and winners will be shown during the festival in Berlin.
N) All winners will be announced during the awards ceremony in Berlin, Germany, on November 8th 2019, at 8.30 pm (local time). However, only Gold winners will be screened and will receive the trophy on stage during the ceremony. Due to a time restriction, only 15 seconds of the Music Video and Brand Content / Long Form winners will be screened during the Awards Ceremony. Winners who are unable to be present at the venue are welcome to receive their trophies by courier.
O) There are two rounds in CICLOPE Festival’s judging process. The first one is undertaken by the Executive Jury together with the Grand Jury, who watches the entries online and pre-select the ones that are featured as finalists at the festival. The final round of judging takes place in Berlin, where the Executive Jury personally discuss the finalist pieces and awards one Gold, one Silver and one Bronze winner in each category. The Executive Jury has also the faculty of awarding one Grand Prix per section. Only categories with fewer than 3 (three) participants can be declared vacant.
P) Judges will abstain from voting on entries entered by companies from their global network.
Q) The Special Awards and the final ranking published by Ciclope Festival at the end of the event are based on a points system where a company receives 1 (one) point for a finalist submission, 3 (three) points for a Bronze award, 5 (five) points for a Silver award, 7 (seven) points for a Gold award and 10 (ten) points for a Grand Prix. The ranking calculation is based on all finalist entries and awards won by a credited company.
R) Entries that have been awarded at Ciclope Africa, Ciclope Latino and Ciclope Asia will automatically become a finalist in Ciclope Festival on the corresponding category. The winning companies will not have to re-enter their pieces nor pay any fee to compete as a finalist in the corresponding category. The list of winners are available in the corresponding websites.
S) All schedules and lineups are subject to change without prior notice.
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